Plan Your Event

The City Review Meeting

Depending on the nature of the event (and following the submission of the Special Events Permit Application), the Special Events Coordinator may schedule a City Review Meeting after the Special Event Permit Application has been approved. 

The City Review Meeting will be held at city hall (723 S. Lewis St.) during regular business hours (8 a.m. to 5 p.m., Monday through Friday). 

The Special Events Coordinator will assist you in preparing the Special Event Planning Packet for the meeting.

The Event Organizer(s) must be present. Representatives from multiple city departments and affected agencies will review and discuss your event plans. 

Additional permits or challenges may be identified during or after the City Review Meeting.

Special Event Planning Packet

Event organizers(s) may be required to submit a Special Event Planning Packet that will be reviewed at a City Review Meeting. The Special Event Planning Packet may include any combination of the following plans and topics:

• Electricity & Water Plan

• Emergency Medical Services Plan

• Emergency Plan

• Insurance Requirements

• Neighborhood Notification Plan

• Public Safety Plan

• Traffic Control Plan

• Trash, Restroom, Post-Event Plan

• Additional topics that you may be required to consider include but are not limited the following:

  • Staging area and route maps for walks and runs

  • Fire lanes

  • Parking

  • Volunteer stations and staging areas

  • Location of trash cans, restrooms, generators, vendors, amusement rides

  • First aid stations

  • Building or tent entrances and exits

  • Fireworks fall-out zones and launching areas

  • Stage locations

Content last reviewed 05.12.2020